The 7th International Conference of Computer Science & Information Technology

Final Paper Preparation



Author Final Paper Preparation and Submission Instructions


The following information is provided to help you in the preparation and submission of your final paper as it will be published in the proceedings. Please follow all STEPs to insure the submission process is completed successfully.


STEP 1: Paper Specifications
STEP 2: Important Deadlines
STEP 3: Important Information about Preparing your Paper
STEP 4: Formatting your Paper
STEP 5: PDF eXpress Online File Conversion/PDF Validation Tool
STEP 6: Submitting a Copyright Release Form
STEP 7: Final Paper PDF File Submission



STEP 1: Paper Specifications


  • Regular Papers: 6 pages, including all figures, tables, and references. Authors can add up to 2 extra pages to make it up to 8 pages long, but they will need to pay extra publication charges of $50 per page,



STEP 2: Important Deadlines

  • PAPER DEADLINE:31-May-2016



STEP 3: Important Information about Preparing your Paper

The IEEE is dedicated to the worldwide distribution of conference papers to engineering professionals. The IEEE digital libraries are the primary delivery method, especially the IEEE Xplore digital library. This requires that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.

We now offer conferences free access to PDF eXpress™, the IEEE's online file conversion/PDF validation tool, to assist authors in preparing suitable electronic files of their final papers. PDF eXpress™ helps authors convert their papers into IEEE Xplore-compatible PDF files (conversion function) or to check their own PDF files for IEEE Xplore compatibility (PDF validation function).

PDF eXpress™ is not a file submission system and does not capture files. An author's file simply passes through the system returning a PDF file or an error report.

 After using PDF eXpress™, you will still need to submit the IEEE Xplore-compatible PDF file of your final paper later in this publication submission process (see STEP 8).



STEP 4: Formatting your Paper

Your final papers MUST be formatted to IEEE Computer Society Proceedings Manuscript Formatting Guidelines (see link to "formatting instructions" below). It is highly recommended that you proofread and check the layout of your paper BEFORE submitting it to PDF eXpress™.

 Formatting Instructions:

 Please use the IEEE templates to prepare your manuscript. You must choose A4 paper size.


STEP 5: PDF eXpress PDF eXpress Online File Conversion/PDF Validation Tool

5.1) If you would like to create your own PDF file, please change the setting on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:
  • Optimized,
  • Acrobat 5.0 compatibility,
  • ALL graphics at least 300 dpi resolution (higher if preferred),
  • ALL fonts MUST be embedded and subset,
  • Postscript settings DO NOT override distiller settings,
  • Page size is 612.0 x 792.0 points (8.5" x 11").
IMPORTANT: Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.
5.2) If you would like to submit your source file to PDF eXpress for conversion and validation, PDF eXpress converts the following file types to PDF:
  • Postscript
  • Microsoft Word
  • Freelance
  • PageMaker
  • FrameMaker
  • Word Pro
  • WordPerfect
  • QuarkXpress*
  • Rich Text Format
  • (La)TeX (DVI and all support files required)*
* For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.
5.3) PDF eXpress will be available for use on(will be announced later)
1. Click button to go to PDF eXpress.
(PDF eXpress will open in a new browser window)
2. Click button: "First time logging in PDF eXpress click here"
3. Enter Conference ID: 38687X
4. Enter your email address
5. Choose a password
6. Continue to enter information as prompted (You will receive an email confirming the successful creation of your account).
7. Upload either your source file or PDF file for Conversion; and/or PDF Checking
8. Use PDF eXpress to obtain an IEEE Xplore-compatible PDF file.
  • The site contains extensive instructions, resources, and helpful hints.
  • Through your PDF eXpress account, you may submit your source application files for conversion to PDF, and/or submit PDFs for checking.
  • You will have the opportunity to revise your submission if you are not satisfied with the PDF that PDF eXpress creates for you, or if the system finds problems with your paper, or if your PDF fails the PDF Check.
  • Technical support via email and telephone is available if you experience trouble in creating your PDF.
  • If there is a problem with your file, you will receive an e-mail detailing the problem(s). Otherwise the system will e-mail you a copy of your IEEE Xplore-compatible PDF file.



STEP 6: Submitting a Copyright Release Form

Please fill out and submit the following form to access the IEEE Electronic Copyright Form (eCF) system. The eCF system allows you to complete and sign the copyright release form. You must complete the IEEE copyright release form using the eCF system in order to submit your paper. This copyright release form MUST be COMPLETED when you are submitting your paper.
Please note:You are stating that the material in your paper is original and you have not previously released copyright for this paper to another party. We cannot publish your paper without this properly completed form.
Author (full name)*:
Author Email *:
Paper Title*:
Paper ID*:






STEP 7: Final Paper PDF File Submission

Upload the file you received from PDF eXpress and the copyright form on easychair. Easychair allows you to upload the paper and the copyright form once you click on “Submit a new version”

Send also copy of your PDF  eXpress file and Copyright to: This email address is being protected from spambots. You need JavaScript enabled to view it.  

Important Dates

  • Full Papers Submission Deadline:  8-May-2016
  • Acceptance Notification: 22-May-2016
  • Camera Ready Copyright form Submission, and Registration31-May-2016
  • Conference Date: July 13-14th, 2016.